Families and Children: Glossary
Report Definitions
Adoption Related SummaryThe base population for this dashboard is children in permanent custody during the period. This dashboard looks at the following categories for a period of time: children available for adoption, children who entered permanent custody, children who exited permanent custody, children who exited custody without finalized permanency and children whose adoption finalized. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
Child Abuse and Neglect Referrals and OutcomesThe base population for this dashboard is Child Abuse, Neglect and Stranger Danger intakes received during a period of time. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
Children Removed from the Home due to Parental Substance Use/AbuseThe base population for this dashboard looks at all removals and displays the percentage of those removals which have parental substance abuse/use prevalence as a removal reason during a period of time. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed.
Point in Time Count of Children in CareThe base population for this dashboard is a distinct count of children in custody. The data for this dashboard is displayed as point in time. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
Point in Time Count of Participants on an Open Child Abuse and Neglect CaseThe base population for this dashboard is a distinct count of active case participants on open child abuse and neglect cases. The data for this dashboard is displayed as point in time. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
Summary of Children Discharged from Care During the PeriodThe base population for this dashboard is children discharged from custody during the time period. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
Summary of Children Removed During the PeriodThe base population for this dashboard is the count of child removals during the period. To protect the confidentiality of the families that we serve, data counts less than 15 are not displayed. Drilldown functionality will be disabled if data counts are below 15 for an agency based on the filters and date period selected.
GLOSSARY OF TERMS
Adoption Measure:Adoption FinalizedThis measure displays a distinct count of all children whose Adoption finalized during the time period selected.
Adoption Measure:Available for AdoptionThis measure displays a distinct count of all children in Permanent Custody or Permanent Surrender during the time period selected, who are not placed in an adoptive placement and an adoptive placement agreement has not been signed.
Adoption Measure:Entered CustodyThis measure displays the distinct of all children who entered Permanent Custody status during the time period selected.
Adoption Measure:Exit Custody, Not FinalizedThis measure displays a distinct count of all children who exited Permanent Custody without finalization during the time period selected.
Adoption Measure:Exited CustodyThis measure displays a distinct count of all children who exited Permanent Custody status during the time period selected.
Agency Name:Department of Youth ServicesAfter selecting Department of Youth Services as the Agency Type, the available options is the Ohio Department of Youth Services.
Agency Name:Juvenile Court AgencyAfter selecting Juvenile Court Agency as the Agency Type, the available options include the 40 county Juvenile Court Agencies in Ohio.
Agency Name:Public Children Services AgencyAfter selecting Public Children Services Agency as the Agency Type, the available options include the 88 county Public Children Services Agencies in Ohio.
Agency Type:Juvenile Court AgencyA county Juvenile Court that has assumed the powers and duties of a PCSA. The Juvenile Court performs case management functions and enters all case information into SACWIS.
Agency Type:Ohio Department of Youth ServicesThe Ohio Department of Youth Services (DYS) is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10 to 21, who have been adjudicated and committed by one of Ohio’s 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. Each of the DYS facilities also operates a year-round school that offers general curriculum as well as vocation opportunities.
Agency Type:Public Children Services Agency (PCSA)An entity specified in section 5153.02 of the Revised Code that has assumed the powers and duties of the children services function prescribed by Chapter 5153. of the Revised Code for a county.
Caretaker Structure:One Parent HouseholdThis refers to the child being removed from a home where either the child’s biological mother or biological father reside. This could also refer to a child being removed from the home of a single male or female step-parent.
Caretaker Structure:OtherThis refers to the child being removed from a home where the child resides with a non-relative caregiver. This could also refer to the child being removed from a home with an unknown caregiver structure.
Caretaker Structure:RelativeThis refers to the child being removed from a home where the child resides with a relative caregiver. This relative could be single or married.
Caretaker Structure:Two Parent HouseholdThis refers to the child being removed from a home where both biological mother and biological father reside in the same home. The child’s biological mother and father could be married or unmarried. This could also refer to a child being removed from the home of a biological mother or father and a step-parent.
Case Category:AdoptionThis case category refers to a child who has been placed in the Permanent Custody (PC) of a Public Children Services Agency (PCSA) and is awaiting a finalized adoption. When a child has a legal status of PC, this means that the biological parent’s parental rights have been permanently severed. This case category also includes Adoption Only case types. Adoption only case types are associated with a Family In Need of Services (FINS) referral. This case category refers to a case that is opened solely to maintain the Adoption Subsidy of a child whose adoption has been finalized
Case Category:Alternative Response IntakeRefers to Alternative Response (AR), one of two options for a Differential Response modality. AR is applied when reports do not allege serious or imminent harm. There is no formal finding/substantiation of the allegation. AR facilitates a safety-focused partnership with families while also completing comprehensive Safety, Risk and Family Assessments. This family engagement model places emphasis on "front-loading" needed services by providing services earlier and without requirement of a finding.
Case Category:OngoingCases that are transferred for Ongoing Services after either an Alternative or Traditional Response Intake process. This case category also includes Alternative Response (AR) Ongoing cases. Not all Public Child Services Agencies (PCSA) in Ohio practice Alternative Response on an Ongoing practice model. For PCSAs who do not practice AR Ongoing, all cases that transfer for ongoing services are switched to a Traditional pathway.
Case Category:Other This case category refers to cases that have only received one referral that was screened out. It serves as a sort of place holder in the Statewide Automated Child Welfare Information System (SACWIS).
Case Category:Traditional Response IntakeThis case category refers to a case that is currently being assessed and investigated by a Public Children Services Agency (PCSA) Intake department. This type of investigation is required for reports of sexual abuse or abuse resulting in serious injury or serious and immediate risk. This formal investigation process results in a determination/finding regarding the allegation and may involve intervention of the court. Comprehensive Safety, Risk and Family Assessment are completed, and a Case Plan is developed following completion of the Family Assessment for families with ongoing service needs.
Case Category:Young Adult Services A category type associated with a Post Emancipation referral. This case category refers to youth who have emancipated from the care and custody of a county PCSA, are between 18-21 and need continued assistance from a Public Children Services Agency (PCSA). This case category also includes the Emancipated Youth case category. This is a category type associated with a Family In Need of Services (FINS) referral. This case category refers to youth who have emancipated from the care and custody of a county PCSA, are between 18-21 and needs continued assistance from a PCSA.
Children in CareA child who is in care is a child who is in custody of a child welfare agency.  When a child is in care, the agency can place the child in a placement such as a foster home, group home, residential center, or another placement type.  Please see Placement Type Codes for more information regarding placement.
Custody Type:PermanentA legal status that vests in a Public Children Services Agency (PCSA) all parental rights, duties, and obligations, including the right to consent to adoption, and divests the natural parents or adoptive parents of all parental rights, privileges, and obligations, including all residual rights and obligations.
Custody Type:PPLA (Planned Permanent Living Arrangement)The court gives legal custody of a child to a Public Children Services Agency (PCSA) without the termination of parental rights. The order permits the agency to make an appropriate placement of the child and to enter into a written agreement with a foster care provider or with another person or agency with whom the child is placed.
Custody Type:TemporaryLegal custody of a child who is removed from the child's home, which may be terminated at any time at the discretion of the court or, if the legal custody is granted in an agreement for temporary custody, by the person who executed the agreement.
Date Period:Calendar Year (January 1 - December 31)When selecting this periodicity, all available dates will begin with January 1 of the year selected. For point in time reports the data displayed is a snapshot of the data as of the first day of the year selected.
Date Period:Federal Fiscal Year (October 1 - September 30)When selecting this periodicity, all available dates will begin with October 1 of the year selected. For point in time reports the data displayed is a snapshot of the data as of the first day of the Federal fiscal year selected.
Date Period:MonthWhen selecting this periodicity, all available dates will begin with the first day of the month selected. For Point In Time dashboards, this means that the data displayed is a snapshot of the data as of the first day of the month selected.
Date Period:State Fiscal Year (July 1 - June 30)When selecting this periodicity, all available dates will begin with July 1 of the year selected. For point in time reports the data displayed is a snapshot of the data as of the first day of the State fiscal year selected.
Disposition:Alternative ResponseIf a case is on an Alternative Response pathway, traditional dispositions like Substantiated and Unsubstantiated are not used. There is no formal finding/substantiation of the allegation and the disposition for an Alternative Response is simply Alternative Response.
Disposition:IndicatedThe report disposition in which there is circumstantial or other isolated indicators of child abuse or neglect lacking confirmation; or a determination by the caseworker that the child may have been abused or neglected based upon completion of the assessment/investigation.
Disposition:Other This disposition type includes cases where the family moved and the Public Children Services Agency (PCSA) is unable to locate the family or the PCSA is unable to locate the family for other reasons. This disposition type also includes cases when the family moves out of the jurisdiction of the county where the referral was received and the PCSA refers the family to the PCSA in the county where the family now resides. Also included are cases that have been previously investigated (Please refer to Ohio Administrative Code 5101:2-36-11-(F)(10)(a-c)http://codes.ohio.gov/oac/5101:2-36-11 to review the specific requirements for previously investigated cases).
Disposition:SubstantiatedThe report disposition in which there is an admission of child abuse or neglect by the person(s) responsible; an adjudication of child abuse or neglect; or other forms of confirmation deemed valid by the Public Children Services Agency (PCSA).
Disposition:UnsubstantiatedThe report disposition in which the assessment/investigation determined no occurrence of child abuse or neglect.
Intake Type:Baby Doe/Disable Infant:Please refer to Ohio Administrative Code 5101:2-37-07 (http://codes.ohio.gov/oac/5101:2-36-07) for definition.
Intake Type:Emotional Maltreatment: Please refer to Ohio Revised Code 2151.03 and Ohio Revised Code 2151.011(B)(24) for definitions.
Intake Type:Multiple Any combination of 2 or more Intake Types.
Intake Type:NeglectThis intake type includes Neglect and Medical Neglect. Please refer to Ohio Revised Code 2151.03 for definitions.
Intake Type:Physical AbuseIncludes Physical Abuse and Physical Abuse Shaken Baby Intake Types. Please refer to Ohio Revised Code 2151.03 for definitions.
Intake Type:Sexual AbusePlease refer to Ohio Revised Code 2151.03 for definitions.
Intake Type:Stranger Danger:Please refer to Ohio Administrative Code 5101:2-36-05 (http://codes.ohio.gov/oac/5101:2-36-05) for definition.
Placement Type Codes:Congregate CareThis refers to a child who is residing in a placement setting that consists of 24-hour supervision for children in a varying degree of highly structured settings such as group homes, emergency shelter facilities, residential treatment facilities, detention facilities, nursing homes, residential parenting facilities or hospitals. Please refer to Ohio Administrative Code 5101:2-9 for more information.
Placement Type Codes:Family Foster HomeThis type code includes emergency foster homes, family foster homes, treatment foster homes, medically fragile foster homes, pre-adoptive infant homes and approved adoptive homes. Please refer to Ohio Administrative Code 5101:2-7 for more information regarding foster home placement rules and Ohio Administrative Code 5101: 2-48-11 and 5101:2-48-16 for information regarding pre-adoptive and adoptive placement rules.
Placement Type Codes:Independent LivingThis refers any living environment provided by an agency including service programs and activities to assist youth fourteen years of age and older to make the transition from substitute care to independent living. If housing is provided to a child who is sixteen or seventeen years of age as part of the services, the child shall be placed in housing that is supervised or semi-supervised by an adult.
Placement Type Codes:Kinship CareThis placement type code refers to a child being placed with a relative or non-relative while the Public Children Services Agency maintains temporary custody. This can also refer to a child being placed with the non-removal parent who resides out of state.
Placement Type Codes:OtherThis refers to a child being on a trial home visit or currently AWOL from their placement setting.
Point in Time Because some data can change or fluctuate, it is best to present the data as a snapshot.  Point in time data is a snapshot of the data as of a certain point. 
Reason for Termination Code:AdoptionThe child is discharged from custody because their adoption order has been finalized by a county probate court.
Reason for Termination Code:Custody to Another AgencyThe child is discharged from custody due to being found delinquent and committed to the Department of Youth Services.
Reason for Termination Code:Death of ChildThe child is discharged from custody due to the child being deceased.
Reason for Termination Code:Emancipation The child is discharged from custody because they have reached the age of majority, 18 years of age.
Reason for Termination Code:Guardianship The child is discharged from custody and custody is granted to a someone who is not a biological parent or a relative of the child.
Reason for Termination Code:Living with Other Relative(s)The child is discharged from custody and custody is granted to a relative of the child.
Reason for Termination Code:Missing or UnknownThe child is discharged from custody and the reason for termination is unknown.
Reason for Termination Code:Not ApplicableThe child is discharged from custody and the reason for termination code is not applicable to the discharge.
Reason for Termination Code:ReunificationThe child is discharged from custody due to returning to the care and custody of the biological parent, guardian or custodian that the child was removed from.
Reason for Termination Code:RunawayThe child is discharged from custody because they have been Absent Without Leave (AWOL) from their placement for more than 30 days without having contact with the Public Children Services Agency.
Removal Reason:Abandonment/RelinquishmentWhen the parents of the child have failed to visit or maintain contact with the child for more than ninety days, regardless of whether the parents resume contact with the child after that period of ninety days a child is presumed abandoned.

**There can be multiple removal reasons listed for a single child**
Removal Reason:Abuse This removal reason includes Physical Abuse and Sexual Abuse, Domestic Violence and Emotional Maltreatment/Mental Injury. Please refer to Ohio Revised Code 2151.031 for more information on Physical and Sexual Abuse. Please refer to Ohio Revised Code 2151.031 and Ohio Revised Code 2151.011(B)(24) for more information on Emotional Maltreatment/Mental Injury.

**There can be multiple removal reasons listed for a single child**
Removal Reason:NeglectThis removal reason includes Neglect as well as Withholding Treatment from a Disabled Infant (a disabled infant is a child less than one year of age who has a physical or mental handicap which substantially limits or may limit in the future one or more major life activities such as self-care, receptive and expressive language, learning, and mobility. This removal reason references a parent who does not seek or provide necessary treatment for the disabled infant). Please see Ohio Revised Code 2151.03 for more information regarding Neglect.

**There can be multiple removal reasons listed for a single child**
Removal Reason:Parent/Family IssuesThis includes the child being removed for any of the following: parental drug or alcohol abuse, inadequate family housing, the inability for a parent to cope with their ongoing mental health concerns and the incarceration or death of a parent.

**There can be multiple removal reasons listed for a single child**
Removal Reason:Parental Problems with ChildThis includes the child being removed for any of the following: child’s alcohol or drug abuse, child’s problem behaviors or child’s mental, cognitive or physical disability.

**There can be multiple removal reasons listed for a single child**
Screen Out Reason:Currently Being InvestigatedThe intake has not been accepted for assessment as the allegations reported are currently being investigated by a PCSA. 
Screen Out Reason:Does not meet Criteria for InvestigationThe intake has not been accepted for assessment as the allegations reported do not indicate possible child abuse and/or neglect. 
Screen Out Reason:Not AvailableThis screen out reason will only be applicable to data prior to 2012. This indicates that there is no screen out reason linked to the screened out intake in the SACWIS application.
Screen Out Reason:Referred to Another Public Children Services AgencyThe intake has not been accepted for assessment as the child and/or the child’s custodian do not reside within the county of the PCSA who accepted the report and the allegations have been reported to the PCSA of the county of residence.
Screening Decision:Screened InThe PCSA has accepted referral information as a report and assignment for assessment/investigation.
Screening Decision:Screened In ARThe PCSA has accepted referral information as a report and assignment for an Alternative Response assessment. Alternative Response is a differential response to the traditional assessment and investigation process. Please see Alternative Response for more details.
Screening Decision:Screened OutThe PCSA has not accepted the referral for assessment/investigation.
Statewide Automated Child Welfare Information System (SACWIS)The Ohio Department of Job and Family Services (ODJFS), in partnership with the eighty-eight (88) county public children service agencies (PCSAs), is committed to designing, developing and implementing a comprehensive Case Management System that will assist county staff in managing their workloads and provide accurate & current data to assist in decision-making and program modification. The mission of SACWIS is to provide automated technology solutions to Ohio's state and local child welfare agencies that support service delivery and practice for the safety, permanency and well-being of children and families. Data is entered into SACWIS by county users across the state of Ohio. All data populating the Tableau dashboards is derived from SACWIS data.